Controle has leveraged Microsoft’s data classification labeling provided through Azure Information Protection (“AIP”) with Controle’s file analysis and data classification solution eGovern™.
Why Data Classification?
Content needs to be classified and understood in order to determine why it must be retained, how long it must be retained and how it should be dispositioned. With effective classification, retention and disposition policies can be appropriately enforced, reducing litigation risk and discovery and storage costs, while also ensuring internal governance and regulatory compliance.
So what about the Users?
Let’s be honest, classification is the last thing users want (or are able) to do. Users don’t want to classify content, “check in” content or introduce any other content-creation steps that impede their work. Users see these processes as intrusive, complex and counterproductive, and organizations struggle to rely on these legacy end user-driven approaches due to the lack of accuracy and consistency inherent with human-based processes; moreover, let’s not forget the enormous organizational training costs associated with teaching end users how to appropriately classify content per organizational policy. End users don’t care about classification … they care about the result of such classification. How long will my content be accessible? How can I extend this timeframe if I have a business need to retain the content for a longer period of time?
So what is the Answer?
An approach that combines automated classification and frictionless management of content, enabling records managers and information governance practitioners to reliably enforce policies and retention schedules, while providing the transparency and seamless experience that end users require to be productive, yet informed and empowered.
HOW WE CAN HELP
Controle’s eGovern Data Classification Solution
eGovern™ is a data classification solution that both information governance practitioners and end users will love. It eliminates the need for users to manually classify content or “check in” content to another system. It takes the burden of classification off end users so they can focus on their work, but provides them with the transparency and reporting they need to understand the assigned classification and associated retention period, with a simple, defensible means of requesting a retention period extension.
eGovern™ makes it possible for records managers and information governance practitioners to easily enforce policies and demonstrate a consistent and defensible approach to classification, while still providing visibility and empowerment to their end users.
Reporting and analytics to analyze the content under management. Understand the total content volume, the age of the content (i.e. number of files created before/after a certain date), content access (i.e. content that hasn’t been accessed in the last x number of months), etc.
Configure and implement rules for how policies will be automatically or manually applied based on users, groups, folders, file location, file content, etc. Includes an intuitive dashboard to help record coordinators understand the total content under management, how the content is dispersed across geographic locations and the percentage of the content that has been classified.
Automated and manual actions to move, copy and/or delete content based on the applied classifications. Includes the ability to apply Legal Holds to suspend actions.
Classifications with record classes and retention policies
Defensibly move, copy and delete files
Full text and expression searching with hit highlighting
The Interface In Action
Controle will identify the laws, regulations and retention rules for your specific industry, leveraging a court-proven database of over 21,000 data management laws and regulations 25 years in the making.
A managed forum for Legal, Records, IT and Security stakeholders to assemble, construct or update the organization’s retention policies.
Controle’s team of Legal and IT experts can make sure eGovern™ is implemented and configured to appropriately classify and act on all content under management.
Controle’s team of experts can provide remote administration of your eGovern™ solution. Flexible packages available.
Apply classifications as part of a consistent and defensible Information Governance Program
- Litigation Risk
- Infrastructure Costs
- eDiscovery Costs
- User productivity and satisfaction
- The fundamental difficulties in applying classifications to high volume, low touch content
- Compliance and Risk management concerns about the defensibility and transparency of how policies are enforced