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Content needs to be classified and understood in order to determine why it must be retained, how long it must be retained and how it should be dispositioned. With effective classification, retention and disposition policies can be appropriately enforced, reducing litigation risk and discovery and storage costs, while also ensuring internal governance and regulatory compliance.
Let’s be honest, classification is the last thing users want (or are able) to do. Users don’t want to classify content, “check in” content or introduce any other content-creation steps that impede their work. Users see these processes as intrusive, complex and counterproductive, and organizations struggle to rely on these legacy end user-driven approaches due to the lack of accuracy and consistency inherent with human-based processes; moreover, let’s not forget the enormous organizational training costs associated with teaching end users how to appropriately classify content per organizational policy. End users don’t care about classification … they care about the result of such classification. How long will my content be accessible? How can I extend this timeframe if I have a business need to retain the content for a longer period of time?
An approach that combines automated classification and frictionless management of content, enabling records managers and information governance practitioners to reliably enforce policies and retention schedules, while providing the transparency and seamless experience that end users require to be productive, yet informed and empowered.
eGovern™ is a data classification solution that both information governance practitioners and end users will love. It eliminates the need for users to manually classify content or “check in” content to another system. It takes the burden of classification off end users so they can focus on their work, but provides them with the transparency and reporting they need to understand the assigned classification and associated retention period, with a simple, defensible means of requesting a retention period extension.
Defensibly move, copy and delete files
Controle will identify the laws, regulations and retention rules for your specific industry, leveraging a court-proven database of over 21,000 data management laws and regulations 25 years in the making.
A managed forum for Legal, Records, IT and Security stakeholders to assemble, construct or update the organization’s retention policies.
Controle’s team of Legal and IT experts can make sure eGovern™ is implemented and configured to appropriately classify and act on all content under management.
Controle’s team of experts can provide remote administration of your eGovern™ solution. Flexible packages available.